Career Opportunities – Frequently Asked Questions

Please find below a list of current international civilian staff vacancies in the various NATO locations world-wide.

Yes, you can send a résumé, supporting documents or letters of recommendation with your application. However, these do not replace the standard application form, which must be completed for every vacancy you wish to apply for. For ease of processing, we request that any additional documents be grouped into one additional file when sent electronically.

New vacancies are posted as soon as they appear, so do check our Employment website frequently. All NATO jobs are posted on Taleo.

Yes, but first ensure that you meet the specific requirements for each post, and please submit a separate application form for each vacancy, indicating the associated reference number in each case.

No. Only applications for specific advertised vacancies are considered.

More information about vacancies and employment in other NATO bodies (if not listed below) can be found from the list of NATO Agencies and Commands.

Yes, only nationals of the 32 NATO member states may apply for vacancies. Additionally candidates must have completed national military service, if it is required in their home country, before applying for a post at Allied Command Transformation. Finally, fluency in one of the two official NATO languages (French and English) is essential.

Yes, as long as you are a citizen of at least one NATO member state you may apply for employment at NATO.

No, NATO does not manage by quotas and seeks to hire the best-qualified applicant for each post. However, ensuring geographical balance among the member states is a consideration for an Alliance such as NATO.

In either of the two official languages of NATO (French and English). As a general principle, the Organization requires fluency in one of these languages and a working knowledge of the other. However, the proficiency needed in the second language depends on the specific post. The vacancy notice stipulates the linguistic skills required. In practice, moreover, numerous languages are spoken, and proficiency in other languages of NATO member states is often an asset.

Following the deadline for the vacancy, all applications are reviewed. Candidates of interest are invited to continue with the selection process.

No, you must submit a separate application for each vacancy that interests you, and only candidates who have applied for a specific vacancy will be considered.

In general, candidates invited for an interview will be notified by e-mail several weeks before the date of the test and/or interview.

In your application you are asked to indicate any periods when you will not be available. We try to accommodate your dates, but unfortunately this is not always possible.

Selection for posts at Allied Command Transformation generally involves some combination of the following:

Language Test
All candidates (for posts up to and including grade A.5) undergoing selection take a computer-based language test to evaluate their comprehension and writing skills in the second official language. French native speakers are tested in English, English native speakers in French. Non-native speakers of the two official languages are tested in their weaker official language. The results give the selection panel an objective assessment of a candidate’s comprehension and writing abilities. The candidate’s oral ability is assessed directly by the interview panel. Language test results are valid for two years; if a candidate applies for another position more than two years after the language test was taken, he/she will be required to sit it again to evaluate any improvement or regression in his/her knowledge of the language.

Assessment Centre
An Assessment Centre may be organized for posts of grade A.5 and above. It is usually a one-day event organized by an external provider in coordination with HR, and may either be selective (in which case only those candidates judged to possess the required competencies will be invited for subsequent interview) or non-selective (so that the results of the Assessment Centre provide additional information to help the selection panel weigh all candidates).

Written test/Group exercises
In most cases, a written test allows the selection panel to assess candidates’ technical or specialist job-related knowledge. In this test, candidates are required to demonstrate their knowledge of both official NATO languages (English and French). Sometimes the test is selective and only the candidates with the best results are invited to return for interview. On other occasions, the test is followed immediately (or on the following day) by an interview.

Secretarial tests
Candidates for administrative support posts are tested on their practical knowledge of the Microsoft suite as well as standard secretarial requirements.

Security Guards/Fire-fighters/Technical Staff
For certain posts (e.g. security guards, fire-fighters, technical staff) physical trials, psycho-technical and/or practical tests are held.

Interviews
Interviews are conducted by a panel usually made up of 5 members/observers. The interview lasts approximately one hour and due attention is given to the two official languages of the Organization (English and French). Questions relate to the job content and cover background, skills and competencies required for the post.

The selection criteria – in terms of qualifications, professional experience, technical skills and competencies required for the post – are clearly outlined in each vacancy notice.

Yes, if you are interviewed you will be notified of the outcome of your application.

Once a candidate is officially selected for a post, certain administrative formalities must be completed before a final offer letter can be sent to a candidate. These include:

1) obtaining a security clearance, which is requested by NATO’s HR Office from the candidate’s national authorities. The clearance process can take from several months to one year, depending on various factors beyond NATO’s control (the nationality and background of the candidate, employment history, etc);

2) completing a medical file. The successful candidate is required to fill in a medical questionnaire, and provide the results of routine medical checks and a doctor’s overall assessment of health to the NATO Medical Service. While a pre-existing medical condition is not in itself grounds for refusal of employment by NATO, it may lead to certain exclusions from the NATO medical insurance.

Candidates are strongly discouraged from taking any action to give notice or terminate their current employment until they have received a final offer letter confirming full completion of the NATO file (including the security and medical aspects). It is by this letter that the candidate is requested to indicate the earliest date when he/she can take up duties at NATO.

The numerous benefits are outlined in Working for NATO on the Employment website.

A number of countries (9) have Bilateral Work Agreements with the United States: Albania, Canada, Denmark, Estonia, France, Lithuania, the Netherlands, Norway, and the United Kingdom. And some (3) have a De Facto Work Arrangement (requires an employment offer): Belgium, Germany, and Spain. For more information, visit the legal webpage.

Yes. Please consult the Career Opportunities page.  For more information on internships at NATO, see the NATO Internship Programme website. However, please note that NATO ACT does not deal with vacancies from other NATO bodies or agencies. Applications must be sent directly to the NATO body concerned.

The HR team of NATO ACT has put together some general information about life in Norfolk and Virginia Beach, please see the Career Opportunities page.

Please email your questions to ACT Recruitment and we will try to respond or update the FAQs if the answers may be of interest to other candidates. However, please note that due to the high level of interest in working at NATO we can unfortunately not respond individually to all queries.